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How to Thank the Alumnae Writing Your Letters of Recommendation


While we're not etiquette experts like Emily Post, we are alum who frequently write Letters of Recommendation for girls going through sorority recruitment. Based on that experience, here are a few tips to keep in mind when it’s time to show your appreciation for the women on the receiving end of your sorority packets.

1. INCLUDE A SHORT + PERSONAL NOTE OF THANKS VIA YOUR COVER LETTER

Your cover letter is your first opportunity to tell the alumna writing your Rec Letter just how much her time means to you. If you’re modeling your cover letter off of our free download, you can include a handwritten note of thanks at the bottom of your typed (generic) letter. We also recommend including your university’s deadline for receiving recruitment materials!

2. SHOW YOUR THANKS STRATEGICALLY

We'll admit it. We have received a Recruitment Information Packet (or two) well in advance, and have still almost missed the deadline for forwarding the packet on to the appropriate sorority house along with a carefully-crafted Rec Letter. This is by no means intentional—we just get busy! And because many of the alumnae writing your Rec Letters will be juggling a busy schedule too, we recommend strategically sending a thank you card to each woman’s home address two weeks in advance of your university’s deadline. If she has already mailed your packet, she’ll appreciate your thoughtfulness. If she hasn’t, she’ll be reminded to do so…as quickly as possible!

3. CONSIDER INCLUDING A SMALL TOKEN OF APPRECIATION 

Along with her Recruitment Information Packet, one of Crystal's sweet clients sent her a $5 gift card to Starbucks as a way of saying thanks! This is one of those above-and-beyond gestures that is by no means mandatory, but will definitely be appreciated. If you happen to know that one of the alumna on your list is extra busy, but still agreed to write you a Rec Letter, this is a great way to acknowledge the time she’s investing on your behalf. 


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